Fast and effective inventory with Claris FileMaker and Zebra ZD421 and TC58e devices

Why is traditional inventory a problem?

Many companies still carry out inventory manually or using Excel spreadsheets. This approach leads to:

• ❌ Errors when retyping data
• ❌ High risk of missing assets
• ❌ Difficulties with teamwork
• ❌ No real-time access to results
• ❌ Delays in closing inventory

The solution? Digitisation with FileMaker and Zebra

✅ Claris FileMaker

• Flexible application for physical inventory management
• Customisable to match company structure (locations, asset types, assignments)
• Barcode and QR code scanning support
• Offline synchronisation – works even without Internet
• Integration with warehouse, ERP, and accounting systems

✅ Zebra TC58e – a mobile terminal for special tasks

• Fast and precise barcode scanning
• Durable housing and screen built for tough environments
• Android 11+ – fully compatible with FileMaker Go or WebDirect apps
• Wi-Fi and LTE support – full mobility
• Ready to work with a dedicated FileMaker-based inventory app

✅ Zebra ZD421 – label printer ready for action

• Print labels directly from FileMaker
• Remote printing via Wi-Fi
• Supports barcode, inventory, and descriptive labels
• Easy integration – USB, Ethernet, Wi-Fi

Implementation example: Inventory in a construction company

1. Preparing the asset database – import from Excel or ERP into FileMaker
2. Labelling equipment and tools – printing barcode labels with ZD421
3. Scanning assets in the field – staff use TC58e with FileMaker app
4. Recording location, condition, and responsible person
5. Data synchronisation and automatic reports – inventory completed in just 1 day

What do you gain?

• 🕒 Reduce inventory time by up to 70%
• 🧾 Real-time insight into statuses and progress
• 🔍 Better asset control
• 🔄 Lower risk of shortages and misallocations
• 📦 Integration with purchasing, service, and disposal processes

Integrations that make a difference

Your inventory system can be linked with:

• Purchasing module – generate requests for missing assets
• Service module – log faults and maintenance deadlines
• CRM – assign equipment to employees or projects
• ERP – update asset records and depreciation

FileMaker as your operations hub

Your application can do more than just collect data:

• Send alerts about discrepancies
• Generate PDF reports and control sheets
• Enable electronic signatures when handing over/returning equipment
• Archive inventory history in the cloud or locally

Is this solution right for your company?

If you:

• 📦 Have more than 50 assets to inventory
• 🔄 Want to carry out inventory more than once a year
• 🤝 Need collaboration between multiple locations
• 🧠 Want to integrate inventory with other business processes

...then the answer is: absolutely yes!

Summary

Digitising inventory with Claris FileMaker and Zebra ZD421 and TC58e devices means:

• 🧠 Smart asset management
• 🔧 Efficient work organisation for technicians and warehouse staff
• 📲 Mobility and convenience wherever you work
• 💼 Professionalism and order in your documentation