Digital invoice workflow
Say goodbye to paper chaos
Tired of printing invoices, chasing signatures, forwarding them to accounting, and constantly asking whether a given invoice has been paid? At MANUCO, we understand these problems and offer a solution that digitises and automates the entire cost invoice workflow – from document receipt to posting and archiving.
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Automate your cost invoice processes
We create solutions that eliminate tedious and time-consuming stages of manual document circulation. Thanks to our electronic invoice workflow systems, you gain full control over the process, save time, and avoid errors. Finally, you know what’s happening with each invoice – in real time.
From scanner to system
Regardless of whether invoices arrive by email or in paper form – they go to one place. Automated OCR data recognition eliminates manual retyping.
Approval without chasing signatures
No more running around the office. Document circulation takes place in the system – according to a predefined approval path. Managers and directors approve invoices with one click – from anywhere.
Integration with accounting
Once approved, invoices go directly into the accounting system, e.g., Symfonia. The accountant doesn’t need to enter data manually – all information is already structured.
Status and archiving
You know which invoices are in circulation, which are approved, and which are paid. You have the full history and access to the archive at any time – no more searching through binders.
Why implement electronic invoice workflow?
If your employees still print invoices and run around for signatures, it’s a sign it’s time for a change. With us, digitising cost processes is fast, secure, and tailored to your company’s needs.
- Time savings – Instead of printing and carrying invoices, you can approve them online in seconds.
- Fewer errors – Data is entered into the system automatically, with no manual input.
- Transparency – You always know where an invoice is and who has seen it.
- Security – Only authorised users have access to documents, and all actions are logged.
- Fast integration – We connect our solutions with your accounting system without upheaval.
- Scalability – The system grows with your business and can be expanded with additional processes.
Our solutions in practice
We implement electronic document workflow systems tailored as closely as possible to your company’s processes. We use flexible tools and proven technologies that enable both a fast start and further development.
Customisable document workflow
We create workflow diagrams tailored to your company’s structure and cost approval rules.
Any number of approval stages
User roles and permissions
Conditional logic (e.g., amount threshold)
Notifications and reminders
OCR and automatic data recognition
We use OCR and AI algorithms to extract data from invoices and assign it to the correct fields.
Recognition of tax ID, dates, amounts, and invoice numbers
Document categorisation
Support for PDFs and scans
Learning from your company’s documents
Integration with Symfonia and other systems
Seamless data exchange with your accounting system – no need to re-enter data.
Export of accounting data
Import of payments and statuses
Support for multiple companies and accounting accounts
Integration with ERP and CRM systems
Control panel and reporting
Gain clear insight into the process – who, when, and which invoice was approved, and where it is.
Real-time document statuses
Approval and edit history
Document search and filtering
Data export to Excel or PDF
Get ready for KSeF with MANUCO
From 2026, every company in Poland will be required to issue and receive electronic invoices via the National e-Invoicing System (KSeF). With us, you’ll go through this process without stress and costly mistakes.
Full KSeF compliance
Our solutions enable automatic sending and receiving of invoices in the format required by KSeF, including proper authorisation and archiving.
Integration with accounting systems
We work with popular financial and accounting systems (e.g., Symfonia), ensuring smooth data transfer from KSeF to your accounting.
Invoice status tracking
You can see in real time whether the invoice was delivered to KSeF, approved, and registered – helping you avoid settlement issues.
Consulting and support
We won’t leave you alone with regulations – we explain how KSeF works, help implement necessary changes in your processes, and train your team.
Schedule a free consultation
Struggling with a growing number of tasks, document chaos, or repetitive processes? During a free consultation, we’ll show you how to simplify this and regain control over your company.
Schedule a free consultation
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